Executive Assistant for Impact Investing Ghana CEO

We are seeking a dedicated and organised Executive Assistant to support the CEO primarily and provide additional support to executive team members, as directed, to ensure that organisation goals and objectives are accomplished and that operations run efficiently. The ideal candidate will have strong writing skills and be proactive, detail-oriented, and able to handle various administrative duties with efficiency and confidentiality.

Job Description

Prepare agendas for executive meetings and meetings with the CEO, taking minutes and conducting follow-ups after executive meetings.
Provide comprehensive administrative support to the CEO, including managing her calendar, scheduling appointments, and coordinating meetings.
Handle all incoming emails, and correspondence on behalf of her prioritizing and responding to them appropriately.
Assist in organizing and maintaining files, records, and documents electronically.
Make travel arrangements and accommodations as required, including booking flights, hotels, and transportation.
Prepare reports, presentations, and other documents as requested.
Preparing facilities for scheduled events and arranging refreshments, if required.
Serve as a liaison between the CEO and internal and external stakeholders, maintaining professional and effective communication at all times.
Assist in managing office supplies and ensure meeting rooms are stocked with essentials such as water, tea, and meeting documents.

Requirements:

Bachelor’s degree in Business Administration, Management, or a related field preferred.
Completed National Service
Proven experience as a Personal Assistant or similar role, preferably supporting high-level executives.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
Strong communication and interpersonal abilities, both written and verbal.
Proficiency in Microsoft Office Suite and other relevant software applications.
Discretion and confidentiality when handling sensitive information.
Excellent written and verbal communication skills.