Invitation Letter
Dear Sir/Madam,
Impact Investing Ghana (hereinafter referred to as IIGh) is pleased to invite prospective bidders to submit a proposal for a Consultant – Event Management services, as detailed in Annex 1 of this RFP.
Quotations may be submitted on or before 24th November 2025 by midnight via email to the address info@impactinvestinggh.org with doris.mensah@impactinvestinggh.org in copy.
If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements of services as stated in this RFP and submit it via this email by the deadline for proposal submission.
Please provide a proposal that includes the following components:
- A brief summary/profile of the consulting firm or consultant
- Relevant past experience
- Financial quotation with a detailed breakdown of the cost
We look forward to receiving your proposal.
Approved by:
Doris Mensah
Procurement Officer
About Impact Investing Ghana
Impact Investing Ghana (IIGh) is the GSG Impact National Partner for Impact Investing. We are an independent, nonprofit initiative focused on advancing the development of Ghana’s impact investment ecosystem. IIGh is Ghana’s representative to the Global Steering Group (GSG) for Impact Investing, the successor to the Social Impact Investment Taskforce established by the G8. The GSG Impact’s National Partners currently cover 40 countries and provide a global platform to drive investment and increase the global visibility of its members. Our aim is to tackle Ghana’s pressing social and environmental challenges by driving more capital to deliver genuine impact. Private-sector-led yet closely partnered with the national government, we raise awareness, create market intelligence, work to change policies, and mobilise financial resources for the public good. As a local platform that represents all the stakeholders needed to redirect capital flows towards social and environmental impact, IIGh brings together leaders from the worlds of finance, business, government, social organisations, and philanthropy. Our ambitious vision for 2021–2025 is to catalyse $1 billion in impact funds for investment in ventures in Ghana and the West African subregion in pursuit of the United Nations Sustainable Development Goals (SDGs).
To learn more about IIGh, visit our website at https://impactinvestinggh.org
Terms of Reference (Annex 1)
Background
The Ghana Impact Summit (GIS) is convened annually by Impact Investing Ghana (IIGh) in partnership with key ecosystem stakeholders. The Summit brings together a diverse network of actors within Ghana’s impact investment landscape including capital providers, policymakers, enterprise-support organisations, and market builders with the goal of increasing the flow of impact capital and advancing progress toward the Sustainable Development Goals (SDGs).
The event serves as a national platform for dialogue, collaboration, and innovation, promoting strategies that drive inclusive economic growth and strengthen the impact-investment ecosystem.
Scope of Work
The selected Event Manager will oversee the planning, coordination, and execution of the summit. Key responsibilities include:
Event Planning and Coordination
- Coordinate with the event planning committee to develop an event plan with sequences of activities including the programming flow and stage directing.
- Source and serve as a focal point for and coordinate with all relevant vendors for the event (ie. photography, videography, media production, Ushers, MC, etc.)
- Support the preparation of the on-site event script for emcee(s).
On-Site Management
- Oversee all aspects of event setup and execution, ensuring adherence to the established timeline and budget.
- Manage on-site staff and vendors, providing direction and support as needed.
- Provide support for participant registration and check-in processes, ensuring a smooth and seamless experience for participants.
- Facilitate both in-person and virtual participation to ensure seamless interactions between in-person and online participants.
Logistics Management
- Be the key point of contact for the venue and coordinate all arrangements with the venue including catering for the event
- Coordinate logistics related to venue setup, seating arrangements, and audiovisual equipment.
- Arrange for necessary equipment and technical support, such as audiovisual systems, staging, lighting, etc.
- Provide event branding and promotional materials, including signage, banners, and printed materials.
- Source entertainment options for the event.
Post-Event Evaluation
- Prepare a comprehensive event report, summarizing key findings, successes, and recommendations for future events.
- Ensure the venue is restored to its original condition.
- Work with the communications team to produce post-event content, such as newsletters, social media posts, and press releases.
Contract length/Time Demand: January 2026 to April 2026.
Requirements
Please provide a proposal that includes the following components:
- A summary/profile of the consulting firm or consultant detailing past experience with similar events.
- Proposed technical approach and work plan.
- Quotation- detailed budget breakdown, including fees for services and other expenses, and narrative outlining your proposed fees.
Selection Criteria
The evaluation of proposals will be based on the following criteria:
- Demonstrated expertise and relevant experience.
- Cost-effectiveness and budget transparency.
- Technical Approach.
- Realistic workplan
Submission Guidelines
Proposals should be submitted by 24th November 2025, at midnight GMT to info@impactinvestinggh.org with doris.mensah@impactinvestinggh.org, in copy. Kindly label the email – RFP – Consultant for Event Management Services For GIS.